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Contract administration / employer’s agent

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This service extends project management role throughout the construction phase, from inviting tenders through to issuing the final certificate, and including the technical, legal and administrative processes

You’ll know that your project is in safe hands, from start to finish

We have been working with Stephen and the V12 team for a number of years for both project management and quantity surveying. The team have always been very diligent, proactive and thorough in their approach. We continue to use them on a number of our projects, and would not hesitate to recommend them.

Al-karim NathooManaging Director, 4C Hotel Group

Our contract administration / employer’s agent services include:

  • Inviting and processing tenders
  • Preparing contract documents for execution
  • Administrating change control procedures
  • Seeking instructions from the client in relation to the contract
  • Issuing instructions such as variations, or relating to prime cost sums or making good defects
  • Considering claims
  • Chairing construction progress meeting
  • Preparing and issuing construction progress reports
  • Coordinating and instructing site inspectors
  • Agreeing commissioning and testing procedures
  • Agreeing defects reporting procedures
  • Ensuring that project documentation is issued to the client
  • Issuing certificates of practical completion and interim certificates
  • Collating and issuing schedules of defects – at time of handover
  • Collating and issuing schedules of defects – at end of defects period
  • Issuing the certificate of making good defects
  • Issuing the final certificate



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